You are here: 4. Point of Sale > 4.4. POINT OF SALE Menu: Transaction Processing > 4.4.1. Point of Sale - Sales Desk Inquiries > 4.4.1.1. Sales Desk Inquiries - Inventory > Displaying the Item Inquiry Screen
Displaying the Item Inquiry Screen

You can make an inquiry on an item either before or during the POS sales process.

To make a product inquiry before the sales process:

  1. Select POINT OF SALE | SALES DESK INQUIRIES | INVENTORY.

 

Technical Tip

To make an item inquiry during the sales process, you add an item as part of the docket creation process. Micronet displays the Item Details screen. Select the Inquiry button. Refer to "Point of Sale - Docket Creation" for more details.

Micronet displays the Item Selection screen.

  1. Select an existing item.

If you have more than one screen of items, you can use a partial key search. For more information, refer to "Using Partial Key Searches".

  1. Optionally, select to sort the list of items using the options under the SORT menu.

You can sort items by ID, description, category, supplier, debtor parts, alternate supplier, class, barcode, inner barcode, unit barcode 1 or unit barcode 2.

 

Technical Tip

2.8 Feature

This screen has been expanded in v2.8 to show more item details including whether an item is replenished, the re-order quantity and supplier part numbers. Any warehouse details displayed on this screen, e.g. W/House On Hand or W/House Free Stock, show information for your default warehouse.

  1. Alternatively, escape the Item Selection screen and enter the ID of an existing item.

 

Technical Tip

You can also scan the barcode of an item you want to inquire on or enter a supplier's alternate part number for the item. In Micronet v2.8, you can enter the item's short code. In all cases, Micronet displays the item information in the Item Inquiry screen.

Micronet displays the Item Inquiry screen with the details of the item you selected. The bottom section of the screen shows the current stock availability of the selected item with the TOTAL of all warehouses shown first.

This screen displays the following details:

 

Field

Value

 

Item Number

The item number you are inquiring on. You can delete this and press Enter to choose another item number.

 

Text

Any text entered against the item on the Inventory master file.

 

Description

The description of the item you are inquiring on.

 

Preferred Supplier

The preferred supplier for this item.

 

Product Category

The product category for this item. This provides an alternative means of grouping items for discounts, reports and inquiries. For more information, refer to "File - Product Category".

 

Class

The item's class. This provides an additional alternative means of grouping items for reporting/inquiries.

 

GST/Sales Tax

The GST or sales tax table and percentage applicable to the item.

 

Packs Per Carton

The number of packs per carton if the item has been setup to be tracked in both packs and units per pack. For example, a carton of beer might contain 24 cans, so a value of 20:08 would mean 20 cartons of beer and 8 individual bottles are in stock.

 

ReOrder Quantity

Micronet displays the reorder quantity for this item as set on the Item Update screen - Purchasing tab – see "File - Inventory - Purchasing".

 

Sales Unit

The quantity in which the item is sold.

 

Units of Measure

The unit in which the item is measured, e.g. EA (each), LM (lineal metres), SM or M2 (square metres), cartons, etc.

 

Last Sales Date

The date on which this item was last sold.

 

Last Invoice

The invoice number on which this item was last supplied.

 

Sales Quantity

The month to date and year to date quantity of sales for the item.

 

Sales Value

The month to date and year to date value of sales for the item.

 

Consumed Quantity

 

 

Consumed Value

 

 

Inquiry Cost

This field is only displayed if you have been given the appropriate access in the Show Cost on Inquiries field in your user ID (refer to "Maintenance - Edit UserIDs - 1. Main").

If so, it displays the default buy price set against your user ID, which is also displayed in the field name, e.g. Average Cost, Last Buy or a specific buy price.

 

Last Buy (Ex)

This field is only displayed if you have been given the appropriate access in the Show Cost on Inquiries field in your user ID (refer to "Maintenance - Edit UserIDs - 1. Main").

If so, it displays the last buy price, excluding GST.

 

Qty Breaks

The sell price breaks for the item and the price for each break.

 

TOTAL / [Warehouse]

The fields in the bottom section of the screen display the current stock availability of the selected item with the TOTAL of all warehouses shown first. You can Tab to this section to search through the individual warehouses displayed.

 

Bin

The warehouse bin in which the stock is held.

 

On Hand

The quantity of the item on hand in each warehouse and in TOTAL.

 

Backorder

The quantity of the item included in backorders in each warehouse and in TOTAL.

 

B/O Allocation

The quantity of the item included in backorders that have been allocated for invoicing in each warehouse and in TOTAL.

 

Held

The quantity of the item included in held invoices in each warehouse and in TOTAL.

 

Picking Slip

The quantity of the item included in picking slips in each warehouse and in TOTAL.

 

Completed Slip

2.8 Feature

The quantity of the item included in completed paperless slips in each warehouse and in TOTAL.

 

Batched Invoice

The quantity of the item included in batched invoices in each warehouse and in TOTAL.

 

POS Docket

The quantity of the item included in orders held within the POS system for each warehouse and in TOTAL.

 

Total On Hold

The quantity of the item included in invoices for on-hold debtors in each warehouse and in TOTAL.

 

Stock Transfer

The quantity of the item included in stock transfers for each warehouse and in TOTAL.

 

Purchase Order

The quantity of the item included in outstanding purchase orders for each warehouse and in TOTAL.

 

Components

The quantity of the item included as a component on a manufactured job in MJC, or in a works order or kit, and in TOTAL.

 

Consignment

 

 

W/O or Job

The quantity of the item included in works orders held in MRF or jobs held in MJC (including kitted items), for each warehouse and in TOTAL.

 

In Bound

The quantity of the item included in inbound transfers of stock to each warehouse and in TOTAL.

This figure is updated when you hold a manually created stock transfer batch (refer to "Stock Transfer Creation - File - Hold"), or when Micronet automatically creates a transfer batch and the batch remains unposted. The In Bound value is updated for the final destination warehouse to show the number of items being transferred to that warehouse. If the Transfer To warehouse is a transit location, the In Bound value is updated for the warehouse that has the transit location assigned to it.

 

Total Free Stock

The free stock quantity of the item in each warehouse and in TOTAL.

 

Name

The warehouse name. You can move this field to the beginning of the list if required.

  1. You can change the order in which the items at the bottom of the screen are sorted by double clicking on the header of the column you want to sort by.

For example, you can double click on the Bin column header to sort by bin number, or double click on the first column header [Warehouse] to sort by warehouse ID. You can only sort on selected columns. Micronet saves this change so items are sorted in that order the next time you display this screen.

  1. You can also change the order in which the columns are displayed by selecting the column header and dragging the column to the position you want it in.

Micronet also saves this change so the screen always displays this way.

  1. Optionally, you can double click on any of the lines in the bottom section of the screen to display or print a Stock on Hand report for the item.

You can also select a line and press Enter.

Micronet displays the Select Output Device screen where you can select whether you want the report displayed on screen, printed, saved to a specific type of file, faxed, or emailed in a specific format.

 

Reference

For more details on these options, refer to "Selecting the Output for Inquiries and Reports".

Micronet displays the Stock on Hand - Item report.

Select the Exit button when you have finished.

  1. Optionally, press the F11 hotkey (or Alt+F6 in v2.7 only) to display an item summary.

Select the Exit button when you have finished.

  1. The Item Inquiry screen also provides a large number of menu options, allowing you to perform many different types of inquiries on items in Micronet. If required, you can perform the following types of inquiries: